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The whole business was in his head.

My first client is Imperial Real Estate Construction, a builder working across south-east London and Kent. The director was on site every day running several projects at once — which meant the one job that grows a business was the one job nobody was doing. Here's what we did.

Case study

The whole business was in his head.

My first client is Imperial Real Estate Construction, a builder working across south-east London and Kent. Here's what we did.

Going through the system with Imperial's director
Going through the system with Imperial's director — the weekly rhythm the business now runs on.
Imperial Real Estate Construction  ·  London & Kent

From memory and messages to one system the whole company runs on

The problem

The director was doing every job in the business. He was on site daily running several projects at once, so quotes, programmes, costs and what happened next all lived in his head or in phone messages.

Project spend wasn't being logged properly. There was no time to tender packages out, and no time at all for winning new work — the one thing that decides whether the business grows.

Outwardly it showed. Live sites carried no signage, the flyers weren't built to win work, and the website wasn't doing its job.

What I built

  • A full operating system, built from a blank screen
  • Tender and quote database
  • Project management with Gantt programmes
  • Cash flow tracking
  • Business development and client pipeline
  • A supply chain database of 200+ trades across London and Kent
  • Quote template on headed paper, issued as a PDF by email — replacing quotes sent over WhatsApp
  • Terms of engagement, a binding client contract, code of conduct and variation orders
  • Site banners and a new flyer, matched to the brand and written to win work
  • Dashboards tracking where leads come from, why jobs are lost, cash flow, and spend against budget on every site

Where it is now

Once the system was live I took on business development and operations. Three quotable leads came in the first month, 13 in the first quarter, and 25 within six months — all from business development I ran. Four of those became big-ticket projects.

The company now quotes like a company: headed paper, PDF by email, terms of engagement signed before work starts.

And with 200+ trades on file, every package — brickwork, plumbing, electrics — goes out to several quotes instead of one. I negotiate those, and the supplier prices too. Winning work is only half of it; what you don't overspend is the other half.

He gets a monthly snapshot without asking for it: how business development is going, what's working and what isn't, who owes money and who's late, when the next money lands, and what each site has actually cost against what it was meant to. None of that was being looked at before.

The full website and social rebuild is deliberately parked. We fixed what was cheap to fix, put banners on the sites, and put the money into winning work first. It'll get done when it's the right spend.

25 leadsQuotable leads in six months, all from business development I ran
4 wonBig-ticket projects won from that pipeline
£30k → £75kAverage value of the jobs being quoted for
200+ tradesSupply chain built across London and Kent, so every package gets competed
The live jobs system — every project from enquiry through to aftercare
Every live job in one place — pre-start, deposit, materials, on site, snags, handover, aftercare. Built from a blank screen.
Site branding on a live development
He'd never used site boards, so every development he was working on advertised nothing. We had the designs done, tendered the print locally, and they're now up across multiple live sites.
The rebranded print set
The print set — flyers and leaflets rebuilt to match the brand and written to win work, replacing what they had before.

And we replaced the WhatsApp quote with a customer journey.

His clients are homeowners after loft conversions, rear extensions and side returns — people spending serious money with someone they've just met. So we built a process designed to earn that trust before the price is ever discussed.

  1. Call and listenWhat they want, what's worrying them, and what the budget realistically is.
  2. Visit their siteGo and look properly. Take photos. Understand the job before pricing it.
  3. Show them a live oneBring them to a project like theirs — see the work, meet the team, watch it being done.
  4. Quote properlyHeaded paper, PDF by email, priced against real tendered costs.
  5. Give them roomTime to review, ask questions and come back. No chasing them off a cliff.
  6. Agree it in writingTerms of engagement, code of conduct, variation orders. Everyone knows where they stand.

People buy people. If you haven't got the online presence, you win on the way you treat them — and most builders haven't got the time or the patience for that. That was the gap.

Published with Imperial Real Estate Construction's permission. I don't put anyone's business on my website without asking first.

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